Requirements & Eligibility

• The Equipment Rental Program is available for NMSU Main Campus and DACC students.
• Student renters must provide an Aggie ID and a class schedule for the current semester as proof of enrollment at NMSU or DACC.
• The official form of communication between the Equipment Rental Program and the renter shall be via email. The renter is responsible for checking the email address they have provided for all communications related to the rental.

Equipment Use Guidelines

• All renters must abide by the Administrative Rules and Procedures of NMSU’s Information Technology usage and policy.
• The renter agrees that the equipment will be used for academic purposes only.
• Rented equipment is not permitted to be taken outside of North America.
• Renters are strongly advised to save and back up all personal data and files to a cloud-based storage service or an external storage device. The Equipment Rental Program and Information Technology shall not be held responsible or liable for any loss, damage, or corruption of data stored on devices or systems provided as part of this rental agreement.
• The Equipment Rental Program reserves the right to review and revoke program eligibility, lock devices, and/or suspend devices from the network if a renter is found to be in violation of policies. Data retrieval is not provided for laptops that are locked due to overdue and/or unauthorized possession status.
• Future participation in the Equipment Rental Program may be assessed based on the renter’s history. The Equipment Rental Program reserves the right to revoke program eligibility.

Equipment Returns

• The equipment must be returned in person to the Equipment Rental Program Office by the undersigned renter by the specified time and date.
• Equipment returned by someone other than the renter will not be considered complete until the renter signs and returns the final agreement. Failure to submit a signature within 5 business days may result in a $25 administrative fee.

Equipment Liability

• Full responsibility for the equipment rests with the undersigned renter. The renter agrees to be responsible for any damage or loss to the equipment and its accessories that goes beyond normal wear and tear from proper use. This includes responsibility for equipment returned excessively dirty (outside normal use condition).
• Renters are not permitted to modify the rented equipment, either hardware, software, or physical appearance.
• The renter is obliged to compensate NMSU for damages or loss upon request. Any damages must be promptly reported to the Equipment Rental Program for potential repair or replacement. Upon return, if technicians find damage, the renter will be notified via email about the cost of repair, including technician labor, or the replacement fee.
• The Equipment Rental Program and Information Technology is not responsible for any loss of data, items left behind in bags or cases, theft, misplacement, or destruction of equipment.

Late, Damage, Replacement, & Other Fees

• If the equipment and accessories are not returned by the specified due date, a late fee of $10 per business day will be assessed, up to a maximum of five (5) business days. On the sixth business day, the renter will be charged the full replacement cost of the equipment and accessories, in addition to all accrued fees.
• The renter is responsible for any damage to the equipment that may be identified at the initial return inspection or identified by the technicians after the return. The renter is responsible for all associated costs, including repair, labor, and replacement fees.
• A $25 fee may be applied to equipment that is returned in an excessively dirty (outside normal use) or unhygienic condition. This includes the presence of strong odors such as cigarette smoke and other substances.
• If a renter incurs fees and fails to pay at the Equipment Rental Program Office, the balance will be transferred to their student/faculty/staff University Accounts Receivable account. Renters must clear all outstanding balances before they are eligible for subsequent rentals.
• Fees become final after 30 days and cannot be reversed or changed. After 30 days, it is the renter’s responsibility to settle the balance with University Accounts Receivable. A financial hold may be placed on the renter’s account.